O2 Events Privacy Policy

O2 Events Pty Ltd

We are bound by the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs). This policy explains how
and why we collect, use, hold and disclose the personal information of participants (including athletes, staff, volunteers and
accredited media) at all our Australian events.

“We”, “us” and “our” means O2 Events Pty Ltd trading as O2 Events ABN 23 634 038 789 of 199 Mary Street, Richmond, Victoria,
3121, Australia.

You consent to us collecting, holding, using and disclosing your personal information in accordance with this policy.

What is personal information?

Personal information is any information or an opinion about an identified individual or an individual who can be reasonably
identified from the information or opinion. Information or an opinion may be personal information regardless of whether it is true.

What personal information do we collect and hold?

We collect information about you and your interactions with us, for example, when you register for our events (as an athlete or
volunteer, or seek accreditation as a member of the media), purchase any of our products through our event registration process,
call our customer support line or otherwise visit our website. The information we collect from you may include your identity and
contact details, your history of purchases, your use of our products and services, and details of enquiries or complaints you make.
If you are an athlete at an event the information we collect from you may also include your relevant medical history and race

We may collect information about how you access, use and interact with the website. We do this by using a range of tools such as
analytics cookies, advertising cookies, social media cookies and mobile devices. This information may include:

(a) the location from which you have come to the site and the pages you have visited; and
(b) technical data, which may include IP address, the types of devices you are using to access the website, device
attributes, browser type, language and operating system.

We use cookies on the website. A cookie is a small text file that the website may place on your device to store information. We
may use persistent cookies (which remain on your computer even after you close your browser) to store information that may
speed up your use of our website for any of your future visits to the website. We may also use session cookies (which no longer
remain after you end your browsing session) to help manage the display and presentation of information on the website. You may
refuse to use cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not
be able to use the full functionality of the website.

Why do we collect, hold and use your personal information?

We collect, hold and use your personal information so that we can:

(a) facilitate your safe participation in and engagement with our events;
(b) provide you with products and services, and manage our relationship with you;
(c) contact you, for example, to respond to your queries or complaints, or if we need to tell you somethingimportant;
(d) comply with our legal obligations and assist government and law enforcement agencies or regulators; or
(e) identify and tell you about other products or services that we think may be of interest to you.

If you do not provide us with your personal information we may not be able to register you for an event, provide you with our
services, communicate with you or respond to your enquiries.

How do we collect your personal information?

We will collect your personal information directly from you whenever you interact with us.
We may also collect information from third parties such as our social media platforms (Facebook, Instagram) and our event
affiliates (Race Atlas for event photographs, Register Now Pty Ltd for event registrations, any timing service providers for an event
and, where you have chosen to use such service, any charity partner or charity platform for the event such as Grassrootz).

How do we store and hold personal information?

We store most information about you in computer systems and databases operated by either us or our external service providers.
Some information about you is recorded in paper files that we store securely.

We implement and maintain processes and security measures to protect personal information which we hold from misuse,
interference or loss, and from unauthorised access, modification or disclosure.

These processes and systems include:

(a) the use of identity and access management technologies to control access to systems on which information is
processed and stored;
(b) requiring all employees to comply with internal information security policies and keep information secure;
(c) requiring all employees to complete training about information security; and
(d) monitoring and regularly reviewing our practise against our own policies and against industry best practice.

We will also take reasonable steps to destroy or de-identify personal information once we no longer require it for the purposes
for which it was collected or for any secondary purpose permitted under the APPs.

Who do we disclose your personal information to, and why?

We may transfer or disclose your personal information to our related companies, including (without limitation): Alpine Classic Co
Pty Ltd of 199 Mary Street, Richmond, 3121, Victoria, Australia.

We may disclose personal information to external service providers so that they may perform services for us or on our behalf.

We may also disclose your personal information to others outside our group of companies where:
(a) we are required or authorised by law to do so;
(b) you may have expressly consented to the disclosure or the consent may be reasonably inferred from the
circumstances; or
(c) we are otherwise permitted to disclose the information under the Privacy Act.

If the ownership or control of all or part of our business changes, we may transfer your personal information to the new owner.
Do we disclose personal information to overseas recipients?

We may disclose your personal information to recipients which are located outside Australia.

Do we use your personal information for marketing?

We will use your personal information to offer you products and services we believe may interest you, but we will not do so if you
tell us not to. These products and services may be offered by us, our related companies, our other business partners or our service

Where you receive electronic marketing communications from us, you may opt out of receiving further marketing communications
by following the opt-out instructions provided in the communication.

Access to and correction of your personal information

You may access or request correction of the personal information that we hold about you by contacting us. Our contact details
are set out below. Any such request may require identity verification to ensure the security of your personal information. There
are some circumstances in which we are not required to give you access to your personal information.

There is no charge for requesting access to your personal information but we may require you to meet our reasonable costs in
providing you with access (such as photocopying costs or costs for time spent on collating large amounts of material).

We will respond to your requests to access or correct personal information in a reasonable time and will take all reasonable steps
to ensure that the personal information we hold about you remains accurate, up to date and complete.

Data Subject Rights

We have processes in place to deal with Data Subject Rights requests. Our actions and responsibilities will depend on whether we
are the controller or processer of the personal data at issue. Depending on our role as either a controller or processor, the process
for enabling Data Subject Rights may differ, and are always subject to applicable law. Please refer to the Contact Details section
of this policy if you would like to make a Data Subject Rights request or have a specific need for assistance with a Data Subject
Rights request.


If you have a complaint about the way in which we have handled any privacy issue, including your request for access or
correction of your personal information, you should contact us. Our contact details are set out below.

We will consider your complaint and determine whether it requires further investigation. We will notify you of the outcome of
this investigation and any subsequent internal investigation.

If you remain unsatisfied with the way in which we have handled a privacy issue, you may approach an independent advisor or
contact the Office of the Australian Information Commissioner (www.oaic.gov.au) for guidance on alternative courses of action
which may be available.

Contact details

If you have any questions, comments, requests or concerns, please contact us at: info@o2events.com.au

Changes to this policy

From time to time, we may change our policy on how we handle personal information or the types of personal information
which we hold. Any changes to our policy will be published on our website.

You may obtain a copy of our current policy from our website or by contacting us at the contact details above.

Contact Us

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